Commercial real estate
Portfolio managers running 50 to 500 assets, REITs, property management firms, and owner's reps know the shape of a refinance cycle. Abstractor workload scales with the deal calendar; headcount does not. We rebuild the extraction queue as a pipeline that pre-populates the fields analysts verify against the lease, with Yardi or MRI as the system of record.
Where the portfolio sharpens up
These are the patterns we see in discovery for this vertical. If two of the four are recognisable, the pipeline pays for itself inside a quarter.
Base rent, escalations, options, exclusives, co-tenancy, and radius restrictions sit in different places in every lease. Asset managers want the critical fields pre-populated against a clean schema so the analyst is verifying, not transcribing. Confidence scored field by field, with the source span cited back to the page in the PDF.
We build: clause-level abstraction against your field schema, cited to the lease, graded for analyst verification.
At refinance, every tenant returns an estoppel. Each one has to agree with the rent roll, the lease abstract, and the current tenant schedule. Any disagreement is a diligence item. Asset managers want the check run at packet intake, not three days before funding.
We build: estoppel parsing and field-level comparison against the lease abstract and tenant schedule, with exceptions named per tenant.
Third-party managers each export rent rolls in their own shape. The portfolio owner wants one consolidated roll where suite numbers, lease dates, escalations, and recovery types line up across the book. Classification and mapping handle the variance; analyst time goes to the exceptions.
We build: rent roll ingestion across manager formats, normalised to the portfolio schema, reconciled back to each source file.
CAM reconciliations arrive once a year and carry months of review. Pro-rata shares, expense exclusions, caps, and gross-up formulas come from the lease; the statement reports what was billed. The pipeline pulls the governing terms from each lease and checks the statement line by line.
We build: CAM statement validation against lease caps, exclusions, and gross-up rules, line-item exceptions routed to the analyst.
Diligence data rooms, manager portals, asset-management inbox. All route into one queue per property.
Each document tagged and attached to the property and tenant record before extraction runs.
Clause-level extraction with source span citations. Schedules parsed to structured rows.
Lease abstract, estoppel, and rent roll reconciled. CAM statements validated against lease terms.
Clean data posted into Yardi or MRI with source documents attached. Exceptions named by property.
The lease carries a 3% annual escalation clause. The tenant schedule lists the clause. The current rent roll still bills the prior-year base. The pipeline compares the three at the field level, flags the stale rent line, and holds the portfolio packet until the exception clears. Analysts see one cited discrepancy, not a full re-read of the lease.
Case studies in this industry
Each case links to a named client, a named document, and the system of record the data lands in. We publish only what the client signed off to publish.
Lease abstractions pre-populating Yardi for analyst review, 220 assets in scope.
→Real estate · 2025REIT asset manager · rent roll normalisationRent rolls normalised to the portfolio schema.
→Real estate · 2025Property management firm · CAM reconciliationCAM reconciliation against the lease and the operating statement.
→Real estate · 2024REIT · estoppel review at closingEstoppels read, variances flagged before they reach closing.
→Real estate · 2024Portfolio sponsor · loan covenant complianceLoan covenant compliance packets assembled against the lender requirement list.
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